Create text files from SQL Server data

Creating a text file from SQL data is easy using the stored procedure listed below. We didn't write it (we found it on the web at (

) but we know it works. This is an easy way to output SQL Server data to a text file, or an XML file, or even an HTML web page.

To use the stored procedure:

--Step1 declare variables

Declare @filename nvarchar(100)

Declare @String Varchar(max)

Declare @Path VARCHAR(255)

Set @Path='C:\devin'

--Step 2 build a @string variable with whatever you want the text file to contain

Set @String='

<?xml version='+char(34)+'1.0'+char(34)+ ' encoding='+char(34)+'UTF-8'+char(34)+'?>

<JDF Type='+char(34)+'Combined'+char(34)+' xmlns='+char(34)+''+char(34)+' ID='+char(34)+'rootNodeId'+char(34)+' Status='+char(34)+'Waiting'+char(34)+' JobPartID='+char(34)+'000.cdp.797'+char(34)

--NOTE: you often need to include single and double quotes in your text file. You can't build a SQL string with single and double quotes without your code getting really complicated. So use char(34) and char(39) whenever you want your text file to contain a double quote or a single quote.

--Step 3 call the stored procedure to create the file

exec spWriteStringToFile @string, @Path, @filename

That's it. Works great.

You need to create this stored procedure in your database:

create PROCEDURE [dbo].[spWriteStringToFile]


@String Varchar(max), --8000 in SQL Server 2000

@Path VARCHAR(255),

@Filename VARCHAR(100)




DECLARE @objFileSystem int

,@objTextStream int,

@objErrorObject int,

@strErrorMessage Varchar(1000),

@Command varchar(1000),

@hr int,

@fileAndPath varchar(80)

set nocount on

select @strErrorMessage='opening the File System Object'

EXECUTE @hr = sp_OACreate 'Scripting.FileSystemObject' , @objFileSystem OUT

Select @FileAndPath=@path+'\'+@filename

if @HR=0 Select @objErrorObject=@objFileSystem , @strErrorMessage='Creating file "'+@FileAndPath+'"'

if @HR=0 execute @hr = sp_OAMethod @objFileSystem , 'CreateTextFile'

, @objTextStream OUT, @FileAndPath,2,True

if @HR=0 Select @objErrorObject=@objTextStream,

@strErrorMessage='writing to the file "'+@FileAndPath+'"'

if @HR=0 execute @hr = sp_OAMethod @objTextStream, 'Write', Null, @String

if @HR=0 Select @objErrorObject=@objTextStream, @strErrorMessage='closing the file "'+@FileAndPath+'"'

if @HR=0 execute @hr = sp_OAMethod @objTextStream, 'Close'

if @hr<>0



@Source varchar(255),

@Description Varchar(255),

@Helpfile Varchar(255),

@HelpID int

EXECUTE sp_OAGetErrorInfo @objErrorObject,

@source output,@Description output,@Helpfile output,@HelpID output

Select @strErrorMessage='Error whilst '

+coalesce(@strErrorMessage,'doing something')

+', '+coalesce(@Description,'')

raiserror (@strErrorMessage,16,1)


EXECUTE sp_OADestroy @objTextStream

EXECUTE sp_OADestroy @objTextStream